The Bride Guide
1What is the rental fee for Cooper's Ridge?
Please see the weddings page for complete pricing and included items.
2What does the rental fee include?
Included in your rental are tables, chairs, the bridal suite, fire pit, on-site ceremony, set-up and, clean up, staff, an Online Planner and more! Come see us for a tour!
3Are there any hidden fees?
We strive to be transparent with our pricing. Everything that we have to offer is included in the rental fee except the bartenders and table linens, due to the unique nature of each event. Please see the Weddings Page for pricing options.
4What is the building capacity?
215 guests including the bridal party can fit in our standard setup. We can certainly accommodate more if we work with you to get creative with our use of available space.
5What dates are available?
As available dates are always changing, please contact us and we will find a date that works for you.
6Is there a deposit? When are the additional payments due?
Yes. The deposit will be equal to 1/3 your rental fee and will be due upon booking, in addition to your contract, to secure your reservation. The remaining payments are due at 6 and 3 months prior to the event in two equal payments. If an event is booked less than three months out, payment in full will be due at time of booking. We also reserve the right to request a credit card on file for any damages to the facility or grounds.
7How do I reserve a date?
To reserve a date email us at firstname.lastname@example.org. Let us know you are ready to book your preferred date, if it is still available. We suggest when you email us that you also include a backup date in case your preferred date is unavailable. Prior to booking a date, we would love to have you come tour our facilities at Cooper's Ridge. You can request a tour via email or by calling us. Dates are reserved on a first requested basis. Whomever has requested to start the contract process from us by email first for a specific date will be first in line.
8My preferred dates are unavailable. Do you have a cancellation waiting list?
We do keep cancellation waiting lists. Please contact us and we will take your details and let you know if your preferred date becomes available.
9Do I need to schedule a tour or can I just stop by?
We kindly request that all tours are by appointment only.
10Is there a food and beverage, or guest count minimum?
No. Many venues have minimums because they make a 10 - 15% commission from the caterer based on how much you spend on food and drinks. We choose NOT to make a commission because we want our food and beverage options to be as elegant or affordable as your budget allows, therefore we don't have minimums. We have a list of preferred vendors that we have worked with in the past to assist your decision making, and we offer a variety of bar packages for every budget.
11Do we have to utilize your caterers and other preferred vendors?
We select the caterers and vendors on our list after having personally worked with them and have chosen them because of the quality of their food, quality of their service and because they have very affordable options along with a variety of upgrades. Additionally, we have purposely selected small business owners, because in our opinion, when you work with a small business owner they are personally invested in the success of your wedding day. You are not under any obligation to use our preferred vendors with the exception of our Preferred Caterers and DJ's. If you should desire a caterer not on our list, you can pay a $500 waiver fee. Our only requirement would then be that any caterer not on our list needs to be able to provide a Certificate of Insurance with Cooper’s Ridge listed as an Also Insured. This is standard operating procedure for any authentic caterer. If you need any assistance with this, we will be happy to help coordinate the paperwork.
12Do we have to utilize your bar service or can we bring in outside alcohol?
No outside alcohol is allowed on the property. Unlike other types of venues that supply a small popup bar in the corner of your venue, Cooper’s Ridge boasts a full bar and trained bartenders to accommodate any cocktail wishes you have in mind. We have several bar packages that can be catered to fit any budget. For liability reasons, and due to liquor license rules, all alcohol needs to be provided and served by Cooper’s Ridge.
13What type of tables do you offer?
One of the favorite features at Cooper’s Ridge is our handmade farm tables. Not only are these tables beautiful but they prevent you from having to rent linens to cover all of the tables. Our farm tables comfortably seat 8-10 guests each. We also have round tables that will also accommodate 8-10 guests and do require linens. We will normally set up your event with a combination of the two types of tables, but because we mainly use the farm tables, we are able to keep your linen costs to a minimum.
14Do you provide table linens, cups, silverware, etc?
No. Cooper’s Ridge provides an amazing venue, tables, upgraded wedding chairs, and lots of decor that you are free to use. Linens can be rented through us, but are NOT included in the rental fee. You are also welcome to bring your own linens. Cups, silverware and the like will be provided by your caterer and are NOT included in the rental fee.
15We plan to have our ceremony offsite, or only plan to have our ceremony at Cooper’s Ridge. Does your fee change?
Because we only host one event per day, our fee structure remains the same whether you hold your ceremony, reception, or both onsite.
16Will there be another wedding the same day?
Unlike some venues in the area, Cooper's Ridge only hosts one wedding each day to ensure that each couple's event is special and receives our full attention.
17Are there overnight accommodations nearby?
Yes. Cooper’s Ridge is located within minutes from downtown Columbia and Boonville. Both of these towns have a variety of hotel room that will easily accommodate you and your guests.
18What happens in case of rain?
With over 6,200 square feet of indoor space, Cooper’s Ridge can offer a backup plan, in case of rain. We would be happy to coordinate your “rain plan” before the day of your event to keep your mind at ease. With a covered porch and plenty of indoor space, you will have a seamless transition from outside to inside.
19Is any decor included in the rental price or is that an extra charge?
We have a large selection of table decor in our Something Borrowed closet! Our goal is to make your special day as stress-free and easy as possible. We have an entire inventory of wedding decor to choose from and we are frequently adding new items. You are welcome to as much starting for as little as $75.
20Do you include a "wedding day coordinator?"
The short answer is, no, we don’t currently have a “wedding day coordinator”. The last thing we want is any confusion or miscommunication with our clients and it’s very possible that “wedding day coordinator” may mean something different to you than it does to us. However, we do have a team leader here before you arrive onsite who stays with you throughout the duration of your big day. This member of the Cooper’s Ridge team is there to help you however they can (be an extra set of hands decorating, answer questions from your vendors and direct them as necessary, show you great places to take pictures around our property, etc.) Our team’s goal is to do everything possible to help your day go smoothly and ensure your day is as stress-free as possible! (But we still don't consider them a day-of wedding coordinator.)
21What time will I have access to the venue to decorate?
You will have access to the venue at the time listed on your contract, not earlier. Please plan accordingly! This is typically 10am unless otherwise specified.
22What form of payment does Cooper's Ridge accept?
Our preferred form of payment for renting our venue is check. We do accept cash and credit cards at our fully stocked bar.
23What is your parking like?
There is ample parking available in the front of the building, usually reserved for wedding party and elderly or handicapped guests. As your guests pull in, they can drop of any passengers at the covered entrance if they choose, then proceed to the parking located directly at the east end of the event venue.
1What are our catering options at Cooper's Ridge?
After working with a variety of caterers onsite at our venue, we have selected our favorites that we require and are happy to recommend. We have selected caterers that can work with you to stay within your budget as well as provide you with exceptional service and food. Please see the Preferred Vendor PDF for our requirements. If you choose to use a caterer not on our list, we will require a $500 waiver fee and your caterer needs to be able to provide a Certificate of Insurance with Cooper’s Ridge listed as an Also Insured. This is standard operating procedure for any authentic caterer. If you need any assistance with this, we will be happy to help coordinate the paperwork.
2Does Cooper’s Ridge handle the catering orders for these caterers, or do I work with the caterer directly?
In our experience, it's most efficient and most cost effective for couples to work directly with the caterer. We can put you in touch with caterers of your choosing to schedule a tasting and get the ball rolling!
1What time do you suggest we start the ceremony?
We recommend the ceremony to be at 4:30. This coordinates directly with your 6 hour bar service beginning at 5pm
2How will the tables, chairs, etc. be arranged for my sized event?
We have a 2D and 3D software program that will allow us to customize your table and chair layout for your event. We will provide you with several options so that you can visualize exactly what your perfect day will look like. Click for event day layout samples
3If we choose the one day option, will we be able to access the location early to rehearse our ceremony?
If you elect the one day rental, it is possible that our venue will be reserved by another couple the night before. For that reason, one day rentals should plan for an offsite rehearsal. We encourage you to bring along anyone that needs to know the layout of the facility with your for a visit to make planning easier.
4Can we have fireworks on the property?
Personal fireworks are not permitted, but we do have a prefered vendor - Spirit of 76. They are one of the biggest firework distributors in the country and have put on some amazing fireworks displays at several of our weddings. We can put you in contact with them to discuss a display that will fit your budget. Sparklers are allowed depending on the weather. If we have any fire risk due to dry conditions we may need to request you not use the sparklers the day of the wedding, so plan accordingly.
5Can vehicles be left overnight?
We prefer vehicles not be left overnight and take no responsibility for those that are left. There is no security on site after hours, so those that chose to leave a vehicle against our advice will be doing so at their own risk. Please advise your guests of this policy. We appreciate your understanding.
6What time does the music need to end?
Music must conclude 15 minutes before your contracted end time, usually 11:00 pm, to ensure that you, all of your items, and all of your vendors are off-property by 11:45 pm.
7We are using a rental company. Can they drop items off or pick them up outside of the rental period?
We will always do our best to accommodate and make your day as stress free as possible. However, it is necessary that your vendors use the rental period to drop off and pick up. Please advise your vendors of this policy when scheduling with them.
8Can we get married somewhere else on the farm other than the venue building or patio?
Yes. With 38 acres of rolling hills, we have beautiful backdrops everywhere you look. This entire space can be used as you wish for any photography. However, the options for your ceremony will include, the venue building, the patio and we can also set the stage for you at the pond. These are the most suitable places for accessibility and flat spaces for seating for your guests.
9Are candles allowed?
Open flame is not allowed, but we have a variety of electric candles that are free for you to use during your ceremony and reception.
10How far in advance do you need our final headcount?
You will need to have an accurate headcount 2 weeks in advance for Cooper’s Ridge. Keep in mind that your other vendors may have different requirements.
11What wedding planning details are often overlooked?
Check out this blog post for the 5 Commonly Overlooked Wedding Planning Details.
Setup and Day of Event Questions
1Are outside snacks and trays permitted?
Outside food and drink is permitted prior to the ceremony and during set-up. It is not allowed after the start of the event.
2What is the event clean-up process?
Cooper’s Ridge staff will handle all standard clean up and trash removal throughout and following the wedding reception. You are responsible for removing any decorations and personal property such as gifts that you bring into the venue. Your caterer is responsible for their dishware/glassware, etc.